Legal Secretary - Construction

AJ Chambers are seeking an experienced and highly organised Legal Secretary to provide dedicated secretarial and administrative support to a group of Senior Associates and Associates within a Top West End Law Firm. This is a central support role requiring excellent organisational, communication, and prioritisation skills, alongside the ability to manage multiple competing demands and deadlines within a fast-paced legal environment.

The successful candidate will act as a key point of contact both internally and externally, working closely with Executive Assistants and wider business support teams to ensure the smooth running of day-to-day operations.

Reporting to the Secretarial Team Leader, you will be adaptable, proactive, and committed to delivering a high standard of service. Flexibility around working hours may be required to meet business needs.

Key Responsibilities

• Take ownership of and effectively manage workload, collaborating with and delegating tasks to central support teams where appropriate.
• Proactively monitor and manage team inboxes, particularly during periods of absence, ensuring prompt and accurate responses.
• Manage calendars and coordinate meetings, events, and associated logistics, including room bookings and schedule updates.
• Prepare, format, edit, and proofread documentation to a high standard, ensuring compliance with house style and quality requirements.
• Build strong working relationships with Executive Assistants, central support functions, and fellow Legal Secretaries to provide seamless support and cover during holidays or absences.
• Respond promptly to requests and manage competing priorities to meet deadlines and stakeholder expectations.
• Act as a professional first point of contact, handling telephone calls, taking accurate messages, and representing the team effectively both internally and externally.
• Support financial and compliance processes, including billing activities and proactive cash collection management.
• Ensure expense claims are completed and submitted accurately and within required timescales.
• Use initiative to identify, escalate, and resolve issues efficiently.
• Maintain the highest levels of confidentiality, discretion, and professionalism when dealing with sensitive information, clients, and colleagues.

Skills and Experience

• Previous experience in a Legal Secretary or professional services secretarial role.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and work effectively under pressure.
• Proficiency in Microsoft Office applications and document management systems.
• Strong interpersonal skills and the ability to build effective working relationships.
• A proactive, flexible, and solutions-focused approach.
• Commitment to delivering excellent client service and maintaining confidentiality.

Personal Attributes

• Professional and approachable.
• Highly organised and dependable.
• Collaborative team player.
• Adaptable and resilient.
• Able to exercise sound judgement and discretion.
• Committed to delivering high-quality work and support