Executive Assistant (EA) to CEO

This is a Part-Time 3-day role based in Croydon. Mondays, Wednesdays and Thursdays.

Role Description

We are seeking a highly organised, proactive, and adaptable Personal Assistant to support our Chief Executive Officer in a fast-paced and purpose-driven environment.

Working closely with the CEO, you will provide high-level administrative and organisational support, helping to manage daily schedules, coordinate meetings, oversee key administrative processes, and support the smooth running of day-to-day operations across the organisation.

Responsibilities will include diary management, handling correspondence, preparing documents, coordinating internal and external communications, and supporting ongoing projects and operations. The successful candidate will become a trusted point of coordination within the organisation and play an important role in supporting the continued growth of Bright Futures 4 All.

This role would suit someone who is passionate about supporting meaningful work within the charity, education, and community sector, and who thrives in a varied and people-focused role.

Key Responsibilities

• Manage the CEO’s diary, schedule, and appointments
• Organise meetings, events, and internal/external communications
• Prepare documents, reports, and correspondence
• Support the coordination of organisational projects and operations
• Act as a key point of communication between the CEO and stakeholders
• Assist with general administrative and organisational tasks
• Maintain confidentiality and professionalism at all times
• Support the smooth day-to-day running of the organisation

Qualifications & Experience

• Experience in Personal Assistant, Executive Assistant, or Administrative Support roles
• Strong diary management and organisational skills
• Excellent written and verbal communication skills
• Ability to manage confidential and sensitive information professionally
• Exceptional attention to detail and time management skills
• Confidence coordinating with internal and external stakeholders
• Proficiency in Microsoft Office, Teams and general office systems/tools
• Ability to work independently and manage multiple priorities effectively
• Previous experience supporting senior leaders or executives is desirable

Right to Work & Safer Recruitment

Applicants must have the legal Right to Work in the UK.

As part of our safer recruitment process, the successful candidate will be required to complete an Enhanced DBS check due to the nature of our work within educational and community settings involving children and vulnerable individuals.

Why Join Us?

• Be part of a growing organisation making a genuine impact within the community
• Work closely with senior leadership and contribute to meaningful projects
• Join a passionate, supportive, and purpose-driven team
• Opportunity to grow alongside an expanding non-profit organisation
• Play a key role in supporting positive outcomes for children, young people, and families